Seamless Expense Management for Total Cost Transparency

The Real-World Problem: Expense Chaos is Eating Your Profits

Receipts stuffed in glove compartments, spreadsheets full of outdated entries, and field staff waiting weeks for reimbursement—this is the daily reality for many surveying firms. When expenses aren’t tracked properly, you’re flying blind on job profitability. Worse yet, your team gets frustrated with delayed reimbursements, and you risk missing billable costs that should be passed on to clients.

“First let me say, I’ve used dozens of ticketing/job pieces of software and this is by the far the best! Neat, easy to pick up and to the point.”

Marc Gervais, Office Manager, 3D Geomatics

The Solution: Complete Expense Management Built for Surveyors

Job Book’s expense management system transforms how you track, approve, and reimburse costs. Designed specifically for land surveying firms, it captures every out-of-pocket expense—from fuel and meals to subcontractor payments—and connects them directly to your jobs. This gives you a clear understanding of the true “burn” or cost of any project, leading to total financial transparency.

Stop guessing about job profitability and start making data-driven decisions with a clear view of every dollar spent.

How This Helps Your Firm

• ✅ Capture Every Cost Instantly: Field staff can snap photos of receipts with their phones and submit expenses in seconds, ensuring no cost falls through the cracks.
• ✅ Speed Up Approvals: Managers review and approve expenses through a simple digital workflow, eliminating paper forms and getting reimbursed to your team faster.
• ✅ See True Job Profitability: All expenses link directly to jobs, giving you a real-time view of the true “burn” rate. This includes costs that may not be directly billed to the client, providing a complete picture of actual costs versus budget on every project.
• ✅ Maintain Digital Records: Store receipt images and expense details in one secure location, creating a complete audit trail for compliance and client billing.
• ✅ Simplify Reimbursements: Automate the reimbursement process and give your team confidence they’ll be paid back promptly for out-of-pocket expenses.

Why Job Book Handles Expenses Better

Generic accounting systems aren’t built for the unique way surveying firms handle expenses. Job Book is different because we understand your specific workflow challenges.

• Built for Field Teams: Our mobile-first design means your crew chiefs and technicians can easily submit expenses right from the job site.
• Job-Centric Tracking: Unlike standalone expense apps, Job Book connects every cost directly to specific jobs. This data feeds into the Active Job Dashboard, giving you a true, up-to-the-minute picture of project profitability.
• Financial Control with Separation of Duties: Grant managers and administrators the ability to review and approve expenditures without giving them access to sensitive accounting systems like QuickBooks, maintaining security and control.
• Simple for Small Teams, Scalable for Larger Firms: Whether you have five employees or fifty, our expense system grows with you, maintaining the same ease of use.
• Works Across All Job Types: From topographic surveys to construction staking, our expense tracking adapts to your diverse project needs.
• Integrated Approval Workflows: Expenses flow seamlessly from submission to approval to reimbursement, with appropriate visibility controls at each step.