Employee Leave Tracking for Land Surveyors Made Simple
Streamline your time-off process. Manage leave requests, approvals, and reporting in one centralized system, fully integrated with your projects and scheduling.
Benefits
A Clear View of Who's Away
Job Book Leave Tracking provides clarity and efficiency for your entire team, from leadership to field crews, by making time-off visible and easy to manage.
Employees
Easily submit leave requests for vacation, sick time, or personal days and track their approval status online.
Managers
Receive instant notifications for new requests. Approve or deny them with a single click, eliminating email back-and-forth.
Project Managers & Schedulers
Avoid scheduling conflicts. The Company Calendar provides a live view of who's on leave, so you can assign work with confidence.
Administrators
Generate detailed leave reports for payroll and HR. Ensure all time off is accurately tracked against internal overhead jobs.
Leadership
Gain insight into leave patterns to better forecast workforce availability and ensure projects remain staffed and on schedule.
The Whole Team
The company-wide calendar shows who is away, preventing confusion, improving coordination, and making it easy for everyone to plan ahead.
Leave Requests
Simple Requests, Swift Approvals
Effortless Time-Off Management
Replace messy email chains and paper forms with a straightforward digital process. Employees can submit requests in seconds, and managers can approve them from anywhere, even on the go.Standardized Digital Forms
Employees use a simple form to request any type of leave, ensuring all necessary information is captured consistently.
Automated Approval Workflow
Requests are automatically sent to the designated manager for review. Managers are notified by email and on their dashboard.
Full Audit Trail
Every request, approval, and rejection is logged, creating a clear and accessible history for administrative and payroll purposes.
Company Calendar
See Who's Available at a Glance
A Single Source of Truth
The company-wide calendar provides a clear and simple view of your entire team's availability, making it easy to see who is in and who is out.Centralized Availability View
The calendar shows all approved leave in one place, giving schedulers and PMs the visibility they need to plan effectively.
Filter by Team or Office
Quickly filter the calendar to see availability for specific employees, offices, or custom groups to simplify scheduling for your crew.
Week and Month Views
Toggle between a detailed week view and a high-level month view to get the right perspective for your planning needs.
Scheduling Integration
Prevent Costly Scheduling Conflicts
Integrated with Task & Crew Scheduling
Leave information is seamlessly integrated into the scheduler, providing a single source of truth for employee availability and preventing costly scheduling mistakes.Leave Blocks Schedulers Can See
Approved leave automatically appears as a blocked-off period in the Task & Crew Scheduling module, right alongside your projects.
Assign Work with Confidence
Because leave is clearly visible in the scheduler, you can avoid accidentally assigning tasks to employees who are on vacation, preventing delays and confusion.
Improve Project Planning
Get a complete picture of your workforce availability to make smarter planning decisions and keep your projects on track.
Reporting
Track Leave and Inform Payroll
Data-Driven Insights
The Leave Request Report gives you a complete, company-wide view of all time off. Use its powerful tools to ensure accurate records, analyze trends, and inform your resource planning.Powerful Filtering & Sorting
Drill down into your data. Find all requests for a specific employee, filter by leave type, or sort by date range to find exactly what you need.
Save Custom Views
Create and save custom report templates with your preferred columns, filters, and sorting to run your most common reports in one click.
Export to Excel
Export any report view to an Excel file for offline analysis, custom charting, or sharing with stakeholders who are not in Job Book.
Module Features
Complete Leave Management
Everything your team needs to manage time off, from request to report.
A simple, digital form for employees to submit leave requests for any configurable leave type.
Automated notifications and a clear approval process for managers to review and act on requests.
A centralized, filterable calendar showing all approved leave, providing at-a-glance visibility of team availability.
A powerful reporting tool with sorting, filtering, and Excel export to analyze leave data across the company.
Define your own leave types (e.g., Vacation, Sick, Personal) to match your company policies.
Approved leave is automatically tracked against a designated internal job for accurate overhead accounting.
FAQs
Frequently Asked Questions
How are different leave types (like vacation, sick days, etc.) handled?
Leave types are set up as "Labour Cost Items" in the administration settings. This allows you to create and name any type of leave your company needs and ensures that time off is correctly categorized for reporting.
How does the approval process work?
When an employee submits a request, their designated Leave Manager is automatically notified. The manager can then review, approve, or reject the request with a single click. The employee is kept informed with email notifications at each step.
Can we see who is scheduled to be off?
Yes. All approved leave is automatically added to the company-wide calendar, which is visible to managers and schedulers. This provides a clear, real-time view of team availability to prevent scheduling conflicts.
Is this integrated with the Task & Crew Scheduling module?
Yes, seamlessly. Our Leave Tracking module is fully integrated with the Task & Crew Scheduling module. Approved leave automatically appears in the Company Calendar, giving schedulers and project managers a clear view of who is available *before* they assign tasks. This prevents costly scheduling conflicts and ensures your projects are always properly staffed.
Can my employees access this from their mobile devices?
Absolutely. Job Book is fully web-based and works on any device with a browser, including phones and tablets. Field crews can submit leave requests and check their status from anywhere, and managers can approve them on the go.
Can we get reports for payroll?
Absolutely. The Leave Request Report provides a detailed, filterable grid of all leave taken. You can sort by employee, date range, or leave type, and export the data to Excel to support your payroll process.
Stop managing leave with spreadsheets and emails
Discover a streamlined system that saves time for everyone.
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