From Field to Invoice, Flawlessly

The Problem: Paper Time Sheets are a Bottleneck to Getting Paid

Handwritten time sheets, texts from the field, and messy spreadsheets—they’re not just inefficient, they’re costing you money. When your crew’s hours and expenses are hard to track, you waste admin time deciphering notes, delay invoices, and risk under-billing for work that was actually done. This chaos leads to inaccurate job costing, frustrated office staff, and a direct hit to your cash flow.

The Solution: Capture Every Billable Moment, Instantly

Job Book’s time sheets, or Daily Work Records (DWRs), replace the paperwork with a simple, powerful digital workflow. Your crew can log their time, equipment usage, and materials directly from their phones in the field.

The result? Clean, accurate data flows instantly from the field to the office, ready for payroll and invoicing. No more chasing down paper, no more manual entry, and no more lost revenue.

How This Helps Your Firm

• ✅ Track More Than Just Time: Don’t just log hours. Capture every billable item, including equipment like GPS and drones, and materials like stakes and iron posts.
• ✅ Simplify Field Entry: Crew chiefs can fill out one DWR for their entire team, saving time and ensuring consistency.
• ✅ Approve with Confidence: Managers can review and approve DWRs daily, ensuring every record is accurate before it becomes an invoice.
• ✅ Invoice in One Click: For Time & Materials jobs, convert all approved DWRs for a project into a detailed, professional invoice instantly.
• ✅ Get Real-Time Job Costs: See your “burn rate” against your budget in real-time. Know immediately if a job is on track, so you can make adjustments before it’s too late.

Why Job Book Time Sheets are Built for Surveyors

Generic time tracking apps don’t understand the complexities of a survey firm. Job Book is different.

• It’s a Job Costing Tool, Not Just a Clock: We connect time and materials directly to your job budgets. You get a live view of profitability, not just a list of hours.
• Handles Your Entire Workflow, From Field to Final Invoice: The process is seamless. Capture daily work, get on-site client sign-offs with digital signatures, generate professional LEMs or “Tickets” for formal approval, and convert everything into an invoice—all in one system.
• Drives Performance and Accountability: Go beyond just tracking hours. Use the Time Grid to ensure daily entries from everyone on the crew. Then, use powerful Utilization Reports to see who your most effective team members are, ensuring your firm is running at peak efficiency.

Approvals

Built-In Approval Workflow

A simple, disciplined approval cadence keeps your data clean and your billing fast.

• Submit daily: Crew submit DWRs by end-of-day from the field, while details are fresh.
• Approve next morning: Project managers review and approve with clear visibility into hours, equipment, and materials.
• Fix issues early: Catch mis-coded time, missing materials, or wrong line items before payroll or invoicing.
• Real-time visibility: Approved DWRs feed PM dashboards and utilization reports so you can act before budgets slip.
• Learn more: Read Why project managers should approve time sheets.

Benefits of Approving Time Sheets

Approvals aren’t bureaucracy—they pay for themselves.

• Higher billable capture: Teams consistently recover missed or mis-coded entries, often 5–10% more billable hours.
• Stronger accountability: Clear ownership and visibility improve data quality without adding admin burden.
• Fewer invoice disputes: Clean, approved records reduce back-and-forth and write‑offs.
• Faster invoicing and cash flow: When work is done and DWRs are approved, you can invoice immediately.